Effective Date: 8th September 2024

At Twenty 3 Stories and Endeavors Private Limited (hereinafter referred to as the "Organizer"), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information when you engage with our services, visit our website (www.earthmela.com), or participate in the Earth Mela 2024 event (the "Event"). This Policy also outlines your rights regarding the personal data we collect.

By accessing our Website or participating in the Event, you agree to the collection and use of your information in accordance with this Privacy Policy.

 1. Definitions

 "Personal Data" refers to any information that relates to an identified or identifiable individual, including but not limited to names, addresses, contact information, IP addresses, and payment details.

 "Processing" means any operation performed on Personal Data, such as collection, storage, usage, disclosure, or deletion.

 "You" or "Your" refers to individuals who visit our Website or participate in the Event.

2. Information We Collect

We collect both Personal Data and Non Personal Data to provide, improve, and maintain our services.

 2.1 Personal Data:

We may collect the following Personal Data when you engage with our services:

·         Contact Information: Name, email address, phone number, and mailing address.

·         Payment Information: Credit/debit card details, billing address, or other financial information used to process payments.

·         Event Registration Data: Details you provide when registering for the Event, including your business name, booth preferences, or sponsorship interests.

·         Technical Data: IP address, browser type, and device identifiers when you visit the Website.

·         Social Media Handles: If you engage with us via social media platforms or link your account to third party platforms.

 2.2 Non Personal Data:

We also collect data that does not directly identify you, such as:

·         Cookies: Data collected through cookies and similar tracking technologies. Please see the "Cookies and Tracking Technologies" section for more details.

·         Website Usage Data: Information regarding your interaction with our Website, including browsing history, time spent on specific pages, and click patterns.

  3. How We Collect Data

We collect Personal Data in the following ways:

·         Directly from You: When you register for the Event, submit inquiries, or complete forms on our Website.

·         Automatically: Through cookies and other tracking technologies when you use our Website.

·         Third Parties: From service providers, payment processors, and social media platforms when you interact with us through these services.

 4. Purpose of Collecting Data

We collect and process your Personal Data for the following purposes:

·         Event Registration and Participation: To process your registration, facilitate your participation, and provide Event related services.

·         Payment Processing: To process your payments securely through authorized payment gateways.

·         Customer Support: To respond to your inquiries, resolve disputes, or provide updates about the Event.

·         Marketing and Promotions: To send you Event related updates, promotional offers, and marketing communications. You can optout of marketing communications at any time.

·         Compliance with Legal Obligations: To comply with applicable laws, regulations, and legal requests.

·         Improvement of Services: To monitor the performance of our Website and Event to improve the user experience.

 5. Legal Basis for Processing

Our processing of your Personal Data is based on the following legal grounds:

·         Consent: When you provide your explicit consent, such as when you sign up for newsletters or marketing communications.

·         Contractual Necessity: When processing is necessary to perform our contractual obligations (e.g., processing Event registrations or payments).

·         Legal Obligations: When processing is required to comply with applicable laws or legal processes.

·         Legitimate Interests: Where necessary to pursue our legitimate interests in managing the Event or promoting our services, provided that such interests do not override your fundamental rights and freedoms.

6. How We Share Your Information

We may share your Personal Data with third parties under the following circumstances:

 6.1 Service Providers:

We engage trusted third party service providers to assist with the operation of the Website and the Event, such as payment processors, IT service providers, and marketing agencies. These providers process your data on our behalf and are bound by confidentiality agreements.

 6.2 Legal Obligations:

We may disclose your Personal Data to comply with legal obligations, such as responding to court orders, subpoenas, or regulatory requests.

 6.3 Business Transfers:

In the event of a merger, acquisition, or sale of our business, your data may be transferred to the new entity. We will notify you of any such changes in ownership or control of your Personal Data.

 6.4 With Your Consent:

We may share your Personal Data with third parties when you have provided your explicit consent for such sharing.

7. Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to enhance your experience on our Website. Cookies are small text files stored on your device that allow us to:

·         Recognize your device during subsequent visits.

·         Track your interactions with our Website and gather data on Website traffic.

·         Customize your experience and display personalized content.

You can manage your cookie preferences by adjusting your browser settings, though disabling cookies may limit some functionalities of the Website.

8. Data Retention

We retain your Personal Data only for as long as is necessary for the purposes outlined in this Privacy Policy or as required by applicable law. Once your data is no longer required, we will securely delete or anonymize it.

9. Data Security

We take appropriate technical and organizational measures to safeguard your Personal Data from unauthorized access, alteration, disclosure, or destruction. Our security measures include encryption, firewalls, secure server hosting, and access controls. While we strive to protect your data, we cannot guarantee absolute security due to the inherent risks of data transmission over the Internet.

10. Your Rights

You have the following rights concerning your Personal Data:

10.1 Right to Access:

You have the right to request a copy of the Personal Data we hold about you and details of how we process it.

10.2 Right to Rectification:

If any Personal Data we hold about you is inaccurate or incomplete, you have the right to request corrections.

10.3 Right to Erasure (Right to be Forgotten):

In certain circumstances, you may request that we delete your Personal Data, subject to any legal obligations that require us to retain certain data.

10.4 Right to Object:

You may object to the processing of your data for marketing purposes or where we are relying on legitimate interests as a legal basis for processing.

10.5 Right to Withdraw Consent:

Where processing is based on your consent, you have the right to withdraw your consent at any time. This will not affect the legality of any processing carried out before consent was withdrawn.

To exercise any of these rights, please contact us using the contact details provided in Section 15.

11. Third Party Links

Our Website may contain links to third party websites or services that are not under our control. We are not responsible for the privacy practices or content of these external websites. We encourage you to review the privacy policies of any third party websites you visit.

12. International Data Transfers

If your Personal Data is transferred outside of India, we will ensure that such transfers comply with applicable data protection laws. This may include ensuring that appropriate safeguards are in place, such as contractual clauses or obtaining your explicit consent for the transfer.

13. Children’s Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect Personal Data from children under 18. If you believe we have inadvertently collected such data, please contact us, and we will take steps to delete the information.

14. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time to reflect changes in our practices or applicable laws. If we make any material changes, we will notify you by updating the "Effective Date" at the top of this page or via other communication channels. We encourage you to review this policy periodically to stay informed of how we handle your data.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your Personal Data, please contact us at:

Himanshu Pal / Director 

Twenty 3 Stories and Endeavors Private Limited 

Email: info@earthmela.com

Phone: +91 94038 91123 

Address: 10-A, DDA Flats, Ground Floor, Shahpur Jat, New Delhi-110047